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You can record the expense claim from staff manually into a Purchase Invoice, then post and reimburse them when ready. This method could be tedious and time-consuming when there are many claims to record each month.
Another method is to have the staff recording the claims on a spreadsheet template and import it into MoneyWorks regularly. This method is better as it helps reduce error during transfer.
To improve the claiming process, you can consider using MoneyWorks Mobile. It's a free app developed by Cognito which works seamlessly with MoneyWorks Datacentre and Now (a cloud-based accounting system). Install MoneyWorks Mobile on an Apple IOS devices such as iPhone and iPad, and start recording the expenses claim. The expense claim sync into MoneyWorks once submitted. The accountant, on the other hand, will check, post and reimburse the staff when ready.
Yes, it's that simple! Just need to enter, submit, post, and reimburse.
MoneyWorks helps lighten the accountant workload, reduces the expense claim process, and gear up small businesses toward a paperless workflow.
Try MoneyWorks if you are looking into a better accounting system.
**You can download MoneyWorks Mobile from Cognito add-on store.